Operations Assistant

The Operations Assistant will join a service-focused team to assist with finance and administration functions at the U.S. Global Leadership Coalition (USGLC). The ideal candidate is dedicated and passionate about administrative functions and have a positive outlook and can-do attitude. Must be professional, courteous, organized and detail-oriented. This position will be based in Washington, D.C. once the organization returns from the remote work environment.

At USGLC, we are committed to a culture of diversity, equity and inclusion among staff, volunteers, partners, and programs.

Primary responsibilities will include:


  • Collect, review, organize, and prepare invoices for weekly payment disbursements.
  • Organize and maintain disbursement files electronically with proper back up.
  • Prepare credit card reconciliation for the corporate accounts.
  • Data entry of cash receipts and maintenance of proper back up.
  • Assist with maintenance of fixed assets and relevant schedules.
  • Review travel expense reports for accuracy.
  • Ensure and maintain accounting controls at all times.


  • Serve as the liaison between the staff and technology provider on day-to-day needs – devices, telephone, A/V equipment, copiers, printers, and MS Office software.
  • Serve as the liaison, and provide on-going support, between the staff and building services.
  • Manage all institutional subscriptions – print and electronic.
  • Assist with the technology onboarding process with new staff.
  • Other duties as assigned.

Qualifications and Personal Attributes:

  • College degree preferred but adequate experience may be substituted for educational qualifications. Prefer a minimum of two years of office administration experience.
  • Extremely detail oriented, organized and able to prioritize and multitask.
  • Must have strong communication skills – written and verbal.
  • Must understand basic office technology – hardware and software.
  • Exceptional customer service – internal and external.
  • Experience with QuickBooks; MS Office products – Word, Excel and PowerPoint.

To Apply:

Please email cover letter and resume to [email protected]. Please reference “Operations Assistant” in the subject line. Short listed candidates will be contacted. No calls please.




Competitive salary will be offered, commensurate with experience and qualifications. The USGLC also provides a package of benefits, including health and disability insurance, retirement plan, paid annual and sick leave and federal holidays.

About the USGLC

The U.S. Global Leadership Coalition (USGLC) is a broad-based influential network of 500 businesses and NGOs; national security and foreign policy experts; and business, faith-based, academic and community leaders in all 50 states who support a civilian-led approach of elevating diplomacy and development alongside defense in order to build a better, safer world.